Open topic with navigation

Registering an Individual for a Course

Modules>Certification > Course > Find, Query, or Add Course > Course Profile > Register Icon

The register icon on the Course Profile page opens the Course Participant Wizard.

The Course Participant Wizard has two steps. This topic covers all of the following two steps:

1. Step 1: Course Participant
2. Step 2: Review/Edit Payment

Step 1: Course Participant

1. Go to Modules > Certification > Course > Find, Query, or Add Course > Course Profile. Click the Register icon. The Course Participant Wizard opens.
2. Fill in the fields for the Course Participant Information section as described in the table below:

   Field	Required	Description
   participant	Required	Use the Look up button to search for your participant or you may also enter your participant by sort name (Last Name, First Name)
   score	Optional	Enter a number as the success criteria for this participant to pass this course.
   grade	Optional	Enter letter grade or a number as the success criteria for this for this participant to pass this course.
   source code	Optional	If you want to track where people may have heard about your Course (the source), use the source code drop-down list to specify this information.

3. Select all the following Fees that apply to this participant:

   Note: The fees do not appear until you enter a valid participant.

   • Fees: These are fees that apply directly to the course.
   • Auto-enroll Programs: These are the Certification Programs that you add to the course using the Add button on the certification program child form. Modules > Certification > Course > Find, List, Add, Query Courses > Certification Tab > Certification Child Form > Add button.
   • Auto-enroll Program Fees: These are the fees for the Certification Program. These fees are configured on Modules > Certification > Program Mgmt > Find, List, Add, Query Certification Programs > Certification Program Profile > Fee Tab > Fees child form.
4. Click the calculate total button to see a total for all the fees you selected.
5. Select a starting status for the participant (optional).
6. Click the Next button to move on to Step 2: Review/Edit Payment

Step 2: Review/Edit Payment

1. Fill in the Bill to Information as described in the table below:

   Field	Required	Description
   Bill To	Optional	Click this drop-down list to see the full billing address of the organization
   contact	Optional	This is the name of the contact person from the organization profile
   address	Optional	Click the drop-down list to select an address. Click the edit button to open the Organization Address window. Click the add button to open the Organization Address window.
   comm pref	Optional	Click the drop-down list to select a communication preference.

2. Fill in the Ship To Information fields as described in the table below.

   Field	Required	Description
   Ship to	Optional	Click this drop-down list to see the full shipping address of the organization
   address	Optional	Click the drop-down list to select an address. Click the edit button to open the Organization Address window. Click the add button to open the Organization Address window.
   comm pref	Optional	Click the drop-down list to select a communication preference.
   source code	Optional	a code that represents where or how you initiated the relationship with that Individual
   media code	Optional	a code used to track how something (usually an invoice or payment) arrives at or is received by the Association

3. Check the Line Items section for accuracy.
• Click the Complementary Products drop-down for a list of complementary products that you can add to the Line Items
• Click the Additional Items drop-down for a list of other actions you can perform such as the following:
  • add discount
  • add shipping
  • edit discount
  • apply discount program
• Click the delete icon beside an item to delete that item.
• Click the edit icon to open the Edit Line Item window. You can also use the Edit feature to apply a discount to a single line item.
• Click the Event name link to see the event picture and details.
• Click the net credit link to open the Apply Credit window.

4. Click the Next button to move on to the Payment page.

Payment Page

1. Verify and edit the information in the Invoice/Order Information section. Verify the name, total, credit applied, payment, and balance due. Edit the fields described in the table below:

   Field Name	Required	Description
   confirmation: send by email	Optional	Click this check box to send the order confirmation by email.
   confirmation: send by fax	Optional	Click this check box to send the order confirmation by fax.
   bcc confirmation email	Optional	Enter the email address you would like to blind cc on the invoice confirmation email.
   auto distribute payment?	Optional	TBD
   group items	Optional	TBD
   description	Required	Invoice group description

2. Edit the fields in the Invoice and Payment Information section as described in the table below. Depending on the type that you choose, you may see some or all of the fields listed in the table below.

   Field Name	Required	Description
   batch: make default?
   batch: drop down	Required	Select an existing batch form the drop-down list or add a new batch by clicking the add icon.
   po number	Optional	Enter a po number. Enter up to 50 characters, numbers or letters.
   type	Required	Select the type of payment from the drop-down list. Depending on what type you select, you will see some or all of the fields below.
   transaction date	Required	Enter or select a date for the transaction.
   payment method	Required	Select a payment method from the drop-down list. Depending on what payment method you select, you see some of the fields in the table in step 3.
   # of installments	Required	Enter the number of installments necessary to complete the payment.
   frequency	Required	Select the frequency of the payment installments.
   proforma?	Optional	Click this check box if the payment is proforma.
   invoice terms	Required	Select the invoice terms from the drop-down list.
   first payment date	Optional	Enter or select the first payment date for installment payments. To enter a Verbal pledge with no payment information, set the first invoice / payment date in the future.
   notes	Optional	Click the notes icon to open the Invoice Notes page. On the Invoice Notes page, you can enter internal notes for users of iWeb and external notes for users of eWeb.

3. Fill in the fields in the payment method pane as described in the table below. Depending on the payment method you choose, you see some of the following fields but never all of them.

   Payment Method	Field Name	Required	Description
   cash	reference number	Optional	Enter an optional tracking number for cash payments.
   check / TeleCheck	name on check	Required	Enter the full name on the check.
   check / TeleCheck	check number	Required	Enter the number on the check.
   TeleCheck	account number	Required	Enter the checking account number.
   TeleCheck	routing number	Required	Enter the nine-digit routing number.
   credit	cardholder's name	Required	Enter the full name on the card.
   credit	card number	Required	Enter the full credit card number.
   credit	expiration date	Required	Select an expiration date.
   credit	CVV	Optional	Enter the credit card security code from the back of the card.
   credit / TeleCheck	cc/check street address	Optional	Check the existing address.
   credit / TeleCheck	cc/check city	Optional	Check the existing city.
   credit	cc/check state & zipcode	Optional	Check the existing city and zipcode.
   TeleCheck	cc/check zipcode	Optional	Check the existing zipcode.
   TeleCheck	drivers license number	Optional	Enter the check holder's drivers license number.
   TeleCheck	social security number	Optional	Enter the check holder's social security number.
   credit / TeleCheck	cc/check email	Optional	Check the existing email address.

4. Click the Finish button to register your participant and return to the Course Profile.